BY-LAWS
Los
Angeles Alumnae Panhellenic
Association
Revised May 27,
2003
ARTICLE I.
NAME
The name of
this organization shall be the Los Angeles Alumnae Panhellenic
Association.
ARTICLE II.
OBJECTIVE
Section
1. The
objective of this Association shall be: To maintain interfraternity
relations on a high plane; to cooperate with the college
authorities, college Panhellenics and the National Panhellenic
Conference in their efforts to maintain high social and scholastic
standards; to be a forum for the discussion for questions of
interest and concern to the college and fraternity world; to
maintain a master file of information to aid member groups in
membership selection; and to assist in some community service and
provide college scholarships for National Panhellenic Conference
women.
Section
2. This Association shall
not engage in any activities or exercise any powers which are
not in furtherance of the stated purpose in this
article.
ARTICLE III.
MEMBERSHIP
Section 1.
This Association shall be
composed of one delegate and one alternate delegate from each
National Panhellenic Conference member
group.
Section 2.
Alumnae of any National
Panhellenic fraternity not represented by an organized alumnae
association in Los Angeles County may become a member upon payment
of prescribed dues.
Section
3. There
shall be three classes of members:
a.
Active members
shall be from those fraternities that have fully qualified
for membership as specified by NPC and that have been
duly admitted to membership in
NPC.
b.
Associate members
shall be from those fraternities that have not fully qualified for
active membership in NPC but that have been admitted to associated
membership.
c. Affiliate members
shall be those women's fraternal organizations, which are included
in a College Panhellenic or comparable governing
body.
ARTICLE IV.
FINANCES
Section
1. The regular dues of this
Association for each Fraternity chapter or club shall be $50.00 per
year, payable by September 1. Members without
alumnae chapters or clubs shall pay $25,00 by September
1.
Section
2. Regular dues for each
social member shall be $20.00 per year, payable by September
1.
Section 3.
Special assessments may be
levied by a two-thirds vote of the
Association.
ARTICLE V.
OFFICERS
Section 1.
The six
(6) officers of the Association shall be President,
Vice-President, Recording Secretary, Treasurer, Corresponding
Secretary, and Scholarship Chair, who shall be delegates of their
respective fraternities.
Section
2.
President and Vice-President shall accede to office by
rotation in the order of the established membership roll of the
National Panhellenic Conference
constitution.
1.
Pi Beta
Phi
14. Alpha Gamma Delta
2.
Kappa Alpha
Theta
15. Alpha Delta Pi
3.
Kappa Kappa
Gamma
16. Delta Zeta
4.
Alpha
Phi
17. Phi Mu
5.
Delta
Gamma
18. Kappa Delta
6.
Gamma Phi
Beta 19.
Sigma Sigma Sigma
7.
Alpha Chi
Omega
20. Alpha Sigma Tau
8.
Delta Delta
Delta
21. Alpha Sigma Alpha
9.
Alpha Xi
Delta
22. Alpha Epsilon Phi
10.
Chi
Omega
23. Theta Phi Alpha
11.
Sigma
Kappa
24. Phi Sigma Sigma
12.
Alpha Omicron
Pi
25. Delta Phi Epsilon
13.
Zeta Tau
Alpha
26. Sigma Delta Tau
Section 3.
The term of office shall be
one year and will begin at the close of the installation
meeting. Every sorority shall be prepared to hold
office in turn, and it is expected that the delegate who has
progressed to the Presidency shall have had a year’s experience or
more on the Executive Committee.
Section
4. The delegate’s
alternate shall fill any vacancy office for the unexpired term
except in the case of President, when the Vice-President shall
assume her responsibilities.
Section 5.
The six officers,
President, Vice-President, Recording Secretary, Treasurer,
Corresponding Secretary, and Scholarship Chair, shall constitute an
Executive Committee which shall have full charge of the affairs of
the Association between regular meetings. The
President, at her discretion, may invite other chairs to attend
meetings of the Executive Committee.
Section 6.
The Nominating Committee
shall be appointed by the President to fill the four offices not in
rotation (Recording Secretary, Treasurer, Corresponding Secretary,
and Scholarship Chair) and recruit additional members of National
Panhellenic Conference groups.
Section
7. The duties of the officers shall be those usually required of
such officers, and in
addition:
a)
The President
shall be, ex-officio, a member of all committees.
She shall appoint such committees as shall be deemed
necessary. She shall appoint delegates to
committees as needed. Following the installation
of officers, she shall call a meeting of the Executive
Committee. She shall be responsible for the
return of all reports requested by the Alumnae Panhellenic Committee
of the National Panhellenic Conference, including the names of the
new officers to the Area Advisor before June
1.
b)
The
Vice-President shall perform the duties of the President in the
event of the President’s absence or inability to act.
She shall be an ex-officio member of all
committees. She shall act as program chair and
have such other duties as the Executive Committee shall
prescribe.
c)
The Recording
Secretary shall note the people and their affiliations and report
them in her minutes of all meetings. She shall
prepare a duplicate copy of the minutes that shall be presented to
the President before the next meeting.
d)
The Treasurer
shall pay each year the dues of the Association to the National
Panhellenic Conference and the Southern California Council of
Alumnae Panhellenics. She shall be responsible
for collecting all fees.
e)
The Corresponding
Secretary shall arrange for proper notice of all
meetings. She shall prepare the roster for the
succeeding administration and shall send a copy of same to the Area
Advisor of the Alumnae Panhellenics Committee of the National
Panhellenic Conference.
f)
The Scholarship
and Social/Benefit Chairs shall discharge their duties
on projects adopted each year by the Executive
Committee.
Section 8.
The outgoing President
shall be known as a delegate-at-large. Unless she
is the delegate representing her fraternity, she shall have a voice
but not a vote.
Section 9.
An advisory committee
comprised of three (3) past Presidents shall be available to
the President for counsel.
Section 10.
Removal
of Officers. In the event an officer fails to perform or is unable
to perform the duties assigned to her, she shall be asked by the
Executive Committee to resign. If she does not
resign, she shall be removed from office. The
vacancy shall be filled by the next member group in rotation of
officers.
ARTICLE VI.
COMMITTEES
Section 1.
There shall be the
following standing committees: Benefit/social, Scholarship, and
Nominating. Special committees may be appointed
as the need arises.
Section 2.
The chair of each committee
shall give an annual written report to the President prior to the
May installation meeting.
ARTICLE VII.
MEETINGS
Section 1.
The Association shall have
a minimum of five (5) open meetings per year beginning in October
and closing in May. The meetings shall be held at
a time and place designated by the Executive Committee.
Section 2.
Those member fraternities
are in good standing who are represented at a business meetings by
an authorized delegate and who pay the annual dues levied by the
Association.
Section 3.
Meetings of the Executive
Committee shall be held on call of the
President.
ARTICLE VIII.
VOTES
Section 1.
Each
fraternity in good standing shall be entitled to one
vote.
Section 2.
The delegate shall come to
each meeting with full power to cast her fraternity’s
vote.
Section 3.
A majority of members
present shall constitute a quorum for the transaction of Association
business.
ARTICLE IX.
DISSOLUTION
If for any reason the Los Angeles Alumnae Panhellenic Association
cannot fulfill its objectives, a written notice of a proposal to
dissolve the association shall be mailed to all members of
record. The motion shall provide for the
dissolution by a certain date. A meeting of the
Association called for the purpose of considering dissolution shall
require a two-thirds vote of the voting members present to effect
dissolution, with every member and the National Panhellenic
Conference Area Advisor to Alumnae Panhellenic having been given at
least three weeks written notice of the meeting reasons for the
proposal. If the motion is adopted, a second
motion shall be prepared and adopted directing
the disposition of all assets.
The Executive Committee shall, after paying or making
provision for payment of all the liabilities of the Association,
dispose of all the remaining assets only to an organization(s)
organized and operated exclusively for charitable or educational
purposes, giving first priority to the National Panhellenic
Conference or National Panhellenic Conference
Foundation.
ARTICLE X.
AMENDMENT
Section 1.
These By-Laws may be
amended at any open meeting by a two-thirds vote of those present
and voting, provided notice of the proposed amendment has been given
at the previous regular meeting or notice has been sent to each
delegate at least forty-eight (48) hours prior to
the meeting and provided approval of the Area Advisor of the
National Panhellenic Conference has been
secured.
Section
2. Standing Rules may be
suspended by majority vote at an meeting.
Standing Rules may be adopted, amended, or rescinded by
ordinary majority vote without previous
notice.
ARTICLE XI. PARLIMENTARY
AUTHORITY
Robert’s
Rules of Order Newly Revised shall be the parliamentary authority in all
cases not otherwise stated by the
By-Laws.
